Tag Archives: QSEC

IMG_2822Please see FTF Agenda_040617 for supporting documentation.

This month we welcome the district’s Environmental Health & Safety team to discuss improvements being made to processes related to the health and safety of students, teachers, and staff–such as Indoor Air Quality (IAQ).

One of the challenges faced by Environmental Health & Safety is that both their department–which is responsible for identifying health and safety issues and prescribing the remedy for such issues–reports to the same chief executive (Facilities Chief Leo Bobadilla) as do the departments responsible for executing the remedy–PPO and/or some combination of the program managers and facilities staff. This lack of separation of duties between the departments creates a situation where one person–Leo Bobadilla–is responsible for ensuring health and safety issues are identified and resolved.  Is it possible to hold oneself accountable for not resolving issues in a timely manner?

This month’s agenda includes a link to BTU’s mold survey results. Over 700 teachers responded to the survey. We’ll look at whether schools today are reporting the same issues reported in the 2002 Grand Jury report, especially those management claimed were resolved in the 2012 Internal Audit followup report.

 

May 5, 2016 Meeting Agenda

OneNote Documents

BCPS FACILITIES TASK FORCE                                               
Plantation High School Media Center ·  6901 NW 16th St, Plantation, FL 33313
 REGULAR MEETING 7:00 P.M. – 9:00 P.M.
Policy Subcommittee 6:30 p.m.

  1. Call to order
  2. Introductions
  3. Approve Minutes – March and April
  4. 4/12/16 Facilities Workshop
  5. 4/19/16 Workshop
    1. (SMART update/Policy 7003/Cafeteria analysis/Disparity Study)
  6. 5/3/16 Board Meeting items J1 through J-13 explanations; EE-2 Jacobs MAPPs $40k; JJ items
  7. Procurement/QSEC Update
    1. Evaluation scoresheet presentation – Procurement
    2. Policy 7003/7003.1
      1. 4/12/16 Board does not want to reduce public participation on QSEC
    3. 4/25/16 – Update from joint FTF Policy Subcommittee/Procurement meeting
    4. QSEC Meeting Dates – Need master calendar/communication plan from Procurement
  8. Maintenance (PPO) – see CAFR for budget to actual (p. 10 and 11)
    1. Audit committee update from 4/28/16—staff misinterpreted the question
  9. CM at Risk Contract
    1. Audit Committee update – McGladrey Review vs Miami-Dade/ special meeting TBA
    2. Upcoming use of CM at Risk Contract – Blanche Ely, Northeast, Stranahan
  10. Capital Budget/Needs Assessment/Cost Controls
    1. Request for $15.9 million additional funding for Cypress Bay, Falcon Cove, and Flanagan portable replacements (57% increase)
    2. Needs assessment data Sept 2014 vs current; DEFP budget and scope vs needs assessment data
    3. e-Builder Overview
  11. Old/Other Business
    1. IAQ – Request Bob Krickovich attend June meeting. Need to resolve mold/lead paint complaints
    2. Final Quarterly Update from URS
    3. Request to district: Comparison between program manager costs and staff–did the district save time and money by outsourcing Facilities? Part of any decision making process is evaluating the outcome of the decision and incorporating feedback into future plans
    4. Plantation HS portable issue (wiring)referred to TAC – update needed
    5. Bond Oversight Committee Update (see BOC website for agendas and minutes)
    6. $100K School Choice Enhancement – process, procedures – files added to FTF website – District?
    7. Nominating Committee – Update
    8. FTF Concerns – June 2014; Goals 2015-16 – Compile to Chief Facilities Officer – see OneNote
    9. Inspector General – one of the only 2011 Grand Jury Report recommendations not implemented—WHY?
    10. Any other business
    11. 2015-16 Tentative Meeting Dates/Locations (unless otherwise notified)  Plantation High School Media Center Jun. 2; need to set dates for any special meetings

     

10/01/15 Agenda

Click here for our 10/1/15 meeting agenda. Our meetings are held at 7:00 p.m. in the Plantation High School media center. Our policy subcommittee meets at 6:30. This month the subcommittee will be working on the pre-qualification portion of Policy 7003.

 

09/03/15 Agenda

REGULAR MEETING 7:00 P.M. – 9:00 P.M.
Policy Subcommittee 6:30 p.m.

  1. Call to order
  2. Introductions
  3. Subcommittee Report – Policy 7003/7003.1
  4. Chief Fire Official reporting structure – board response to 8/13/15 motion
  5. DEFP – Jeff Whitney, Assistant Director, Capital Budget
  6. Bond Oversight Committee update (8/31 meeting cancelled due to Erika and quorum concerns)
  7. Program Manager Selection/Project Lists
    • URS status report
    • Heery International
    • Stranahan and Northeast – moved from DEFP to SMART
      1. Not assigned to URS (Northeast roof on 2014 URS project list for $1.5 million)
      2. To be assigned to new program managers (Shelley Meloni, 7/30 DEFP workshop)
  8. Design-Build RFP Process – Update
    1. Parkland modular selection
      1. QSEC recommendation = JWR; total modulars to be built = 6 (3 at each school)
      2. 9/8/15 special meeting @ 9:30 a.m. to be approved by board
      3. $1,871,561 funds available to cover cost of 6 classrooms AND removal and relocation of playground(s). See JWR value added option
    2. Proposed RFP bundling of $63 million in design-build projects pulled at beginning of 7/28/15 board meeting – plan moving forward?
      1. Following CCNA Florida Statute 287.055
      2. Evaluation criteria/instructions to QSEC
      3. Copy of Tentative Project Packaging_06.05.15_SB Final(handout from board workshop)
    3. URS contract and procurement process
      1. 1/22/14 (JJ-1 agreement and JJ-1 notice to proceed approved by board)
      2. 1/21/15 JJ-3 renewal
  9. Resignation of Chief Facilities Officer Derek Messier
  10. GOALS (review handout)
  11. Any other business

2015-16 Tentative Meeting Dates/Locations
Plantation High School Media Center (unless otherwise notified) 
Oct. 1, Nov. 5, Dec. 3, Jan. 7, Feb. 4, Mar. 3, Apr.7, May 5, Jun. 2

8/13/15 Agenda

July was a busy month for Broward County Public Schools. Please click the agenda link below for documents and links related to tonight’s agenda topics, including:

  1. Chief Fire Official reporting structure – history, grand jury recs handout
  2. Project Lists – DEFP to SMART and Stranahan/Northeast
  3. DEFP Update
  4. Design Build RFP Update (URS contract, Parkland and the proposed $63 million in bundled projects)
  5. FTF Goals

Please click link for tonight’s complete Agenda.

Policy Subcommittee Meeting

Monday, November 2, 2015 6:30 p.m. – Policy Subcommittee Meeting to review Policy 7003/7003.1 and related research.

Meeting will be held at the BCPS Facilities Department. Located at 3775 S.W 16th Street Fort Lauderdale Fl 33324, south of Davie Blvd., one street north of McDonald’s. Entrance is on the West side of the School (Sheridan Technical HS).

Photo of Runcie and Messier at July 15 meeting at Stranahan

Special Meeting – 7/16/15

The Facilities Task Force will hold a special meeting on July 16, 2015 at Ft. Lauderdale High School at 7 p.m. The meeting is currently scheduled to be held in the training room on the third floor of the Administration Building. The school’s address is 1600 NE 4th Ave, Fort Lauderdale, FL 33305.

AGENDA

The primary purpose of the meeting is to discuss the proposed 2015 – 2016 DEFP (district educational facilities plan) which is scheduled for its first public hearing before the school board on 7/21/15. Omar Shim from Capital Budget to attend.

Other topics for discussion will include the following:

May 7th Meeting

In addition to finishing our by-laws, this month’s meeting focuses on two related issues 1) providing input into the revision of Policy 7003 (QSEC) and 2) staff interpretations of Policy 7003 as it relates to the selection of program managers and design-build professional services.

Program Manager Selection
On April 9th we passed a unanimous motion requesting a legal opinion by April 30th from general counsel regarding the applicability of 7003 to the selection of the two types of program managers who will be responsible for managing the $800 million bond program. The request for a legal opinion came after months of debate between the Facilities Task Force and Chief Facilities Officer Derek Messier. Messier maintains using QSEC to select the program managers would be a violation of board policy as the terms “program manager” or “program management” do not specifically appear in the policy. In suggesting that the absence of those terms should not preclude QSEC from being the program manager selection committee, the Task Force has reviewed state statute, board policy, past practice, services being procured, the definitions of those services, and the composition of the two different committees.

As of May 6th, we’ve received no response.  RFP proposals for both types of program managers are due May 11th, with shortlisting scheduled for three days later on May 14th. Continue reading

Policy 7003 Review – Special Meeting

We will be meeting Monday, April 27th at 7 p.m. at Plantation High School Media Center. The purpose of the meeting is to begin reviewing Policy 7003, and related policies 7003.1 and 3320.

PURPOSE:   

Discuss specific observations and potential problems related to Policy 7003: Pre-qualification of contractors and selection of architects, engineers, design builders, construction managers, and total program mangers pursuant to the consultants competitive negotiation act for the purpose of providing recommendations for policy changes.

 This first meeting will focus on policy clarification, specifically as it pertains to 1) the types of services subject to policy 7003, and 2) the related district procedures. The meeting will also examine recent policy application to recent Design-Build and Program Manager procurement and selection processes.

Click here for the AGENDA and related DOCUMENTS

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