Tag Archives: DEFP

3/2/17 Meeting Agenda

Since our last meeting risk assessment and cost estimates related to the capital bond program became available. This month we’ll dedicate our entire meeting to breaking down how cost and program controls consultant Atkins Global arrived at their approximately 25% program risk assessment, why the costs at some schools are estimated to have almost doubled (Nova increased $19M), while others decreased (Deerfield Beach ES decreased more than $1.2M), needs assessment vs scope validation at sample schools, and capital budget implcations.

Please see FTF Agenda_030217 for additional information.

What is Monte Carlo Simulation?

Monte Carlo Analysis: Steps

Facilities Task Force Meeting Thursday, July 21, 2016

Plantation High School Media Center ·  6901 NW 16th St, Plantation, FL 33313
REGULAR MEETING 7:00 P.M. – 9:00 P.M.


1. DEFP (docs sent via email) – Jeff Whitney, Capital Budget 
Update from 6/21/16 Workshop;
DEFP Hearing #1 is 7/26/16, 5:30 p.m.
2. QSEC scoring rubric for design services and calendar – Mary Coker, Procurement
(docs sent via email)
August 3, 2016 9:00 am RFQ# 16-175C Pompano Beach (MS)
August 4, 2016 9:00 am RFQ# 16-177C Sea Castle (ES)
August 10, 2016 9:00 am RFQ# 16-182C Fairway (ES)
August 24, 2016 9:00 am RFQ# 16-194C (CMAR) Northeast (SHS) J. Perez
August 25, 2016 9:00 am RFQ# 16-192C (CMAR) Blanche Ely (SHS) N. Lynch Walsh
August 29, 2016 9:00 am RFQ# 16-206C (CMAR) Stranahan (SHS) M. Decker
August 30, 2016 9:00 am RFQ# 16-186C Atlantic West (ES)
3. Project Updates
a) Park Trails/Heron Heights modulars/portables
b) 24 modular classroom addition timeline status
c) Boyd Anderson media center timeline
d) Stranahan, Blanche Ely, Northeast timelines
4. CM at Risk RFQ and Agreement – Steve Ludwinski, Heery Int’l
From 6/28/16 Stranahan Completed Executed Copy
a) Plan for MWBE scoring for different CMAR projects; discussion should include how scoring will address Disparity Study recommendations – Mary Coker
b) procedures as they relate to the process prescribed by FS 287.055
c) General conditions – lump sum vs reimbursable expenses (Why weren’t McGladrey/Chief Auditor recommendations adopted)
5. Public records request update
6. Any other business
7. 2016-17 Meeting Dates
Aug 4, 2016, Sep 1, Oct 6, Nov 3, Dec 1,
Jan 12, 2017, Feb 2, Mar 2, Apr 6, May 4, Jun 1

May 5, 2016 Meeting Agenda

OneNote Documents

BCPS FACILITIES TASK FORCE                                               
Plantation High School Media Center ·  6901 NW 16th St, Plantation, FL 33313
 REGULAR MEETING 7:00 P.M. – 9:00 P.M.
Policy Subcommittee 6:30 p.m.

  1. Call to order
  2. Introductions
  3. Approve Minutes – March and April
  4. 4/12/16 Facilities Workshop
  5. 4/19/16 Workshop
    1. (SMART update/Policy 7003/Cafeteria analysis/Disparity Study)
  6. 5/3/16 Board Meeting items J1 through J-13 explanations; EE-2 Jacobs MAPPs $40k; JJ items
  7. Procurement/QSEC Update
    1. Evaluation scoresheet presentation – Procurement
    2. Policy 7003/7003.1
      1. 4/12/16 Board does not want to reduce public participation on QSEC
    3. 4/25/16 – Update from joint FTF Policy Subcommittee/Procurement meeting
    4. QSEC Meeting Dates – Need master calendar/communication plan from Procurement
  8. Maintenance (PPO) – see CAFR for budget to actual (p. 10 and 11)
    1. Audit committee update from 4/28/16—staff misinterpreted the question
  9. CM at Risk Contract
    1. Audit Committee update – McGladrey Review vs Miami-Dade/ special meeting TBA
    2. Upcoming use of CM at Risk Contract – Blanche Ely, Northeast, Stranahan
  10. Capital Budget/Needs Assessment/Cost Controls
    1. Request for $15.9 million additional funding for Cypress Bay, Falcon Cove, and Flanagan portable replacements (57% increase)
    2. Needs assessment data Sept 2014 vs current; DEFP budget and scope vs needs assessment data
    3. e-Builder Overview
  11. Old/Other Business
    1. IAQ – Request Bob Krickovich attend June meeting. Need to resolve mold/lead paint complaints
    2. Final Quarterly Update from URS
    3. Request to district: Comparison between program manager costs and staff–did the district save time and money by outsourcing Facilities? Part of any decision making process is evaluating the outcome of the decision and incorporating feedback into future plans
    4. Plantation HS portable issue (wiring)referred to TAC – update needed
    5. Bond Oversight Committee Update (see BOC website for agendas and minutes)
    6. $100K School Choice Enhancement – process, procedures – files added to FTF website – District?
    7. Nominating Committee – Update
    8. FTF Concerns – June 2014; Goals 2015-16 – Compile to Chief Facilities Officer – see OneNote
    9. Inspector General – one of the only 2011 Grand Jury Report recommendations not implemented—WHY?
    10. Any other business
    11. 2015-16 Tentative Meeting Dates/Locations (unless otherwise notified)  Plantation High School Media Center Jun. 2; need to set dates for any special meetings


10/01/15 Agenda

Click here for our 10/1/15 meeting agenda. Our meetings are held at 7:00 p.m. in the Plantation High School media center. Our policy subcommittee meets at 6:30. This month the subcommittee will be working on the pre-qualification portion of Policy 7003.


09/03/15 Agenda

REGULAR MEETING 7:00 P.M. – 9:00 P.M.
Policy Subcommittee 6:30 p.m.

  1. Call to order
  2. Introductions
  3. Subcommittee Report – Policy 7003/7003.1
  4. Chief Fire Official reporting structure – board response to 8/13/15 motion
  5. DEFP – Jeff Whitney, Assistant Director, Capital Budget
  6. Bond Oversight Committee update (8/31 meeting cancelled due to Erika and quorum concerns)
  7. Program Manager Selection/Project Lists
    • URS status report
    • Heery International
    • Stranahan and Northeast – moved from DEFP to SMART
      1. Not assigned to URS (Northeast roof on 2014 URS project list for $1.5 million)
      2. To be assigned to new program managers (Shelley Meloni, 7/30 DEFP workshop)
  8. Design-Build RFP Process – Update
    1. Parkland modular selection
      1. QSEC recommendation = JWR; total modulars to be built = 6 (3 at each school)
      2. 9/8/15 special meeting @ 9:30 a.m. to be approved by board
      3. $1,871,561 funds available to cover cost of 6 classrooms AND removal and relocation of playground(s). See JWR value added option
    2. Proposed RFP bundling of $63 million in design-build projects pulled at beginning of 7/28/15 board meeting – plan moving forward?
      1. Following CCNA Florida Statute 287.055
      2. Evaluation criteria/instructions to QSEC
      3. Copy of Tentative Project Packaging_06.05.15_SB Final(handout from board workshop)
    3. URS contract and procurement process
      1. 1/22/14 (JJ-1 agreement and JJ-1 notice to proceed approved by board)
      2. 1/21/15 JJ-3 renewal
  9. Resignation of Chief Facilities Officer Derek Messier
  10. GOALS (review handout)
  11. Any other business

2015-16 Tentative Meeting Dates/Locations
Plantation High School Media Center (unless otherwise notified) 
Oct. 1, Nov. 5, Dec. 3, Jan. 7, Feb. 4, Mar. 3, Apr.7, May 5, Jun. 2

8/13/15 Agenda

July was a busy month for Broward County Public Schools. Please click the agenda link below for documents and links related to tonight’s agenda topics, including:

  1. Chief Fire Official reporting structure – history, grand jury recs handout
  2. Project Lists – DEFP to SMART and Stranahan/Northeast
  3. DEFP Update
  4. Design Build RFP Update (URS contract, Parkland and the proposed $63 million in bundled projects)
  5. FTF Goals

Please click link for tonight’s complete Agenda.

Photo of Runcie and Messier at July 15 meeting at Stranahan

Special Meeting – 7/16/15

The Facilities Task Force will hold a special meeting on July 16, 2015 at Ft. Lauderdale High School at 7 p.m. The meeting is currently scheduled to be held in the training room on the third floor of the Administration Building. The school’s address is 1600 NE 4th Ave, Fort Lauderdale, FL 33305.


The primary purpose of the meeting is to discuss the proposed 2015 – 2016 DEFP (district educational facilities plan) which is scheduled for its first public hearing before the school board on 7/21/15. Omar Shim from Capital Budget to attend.

Other topics for discussion will include the following: