May 5, 2016 Meeting Agenda

OneNote Documents

BCPS FACILITIES TASK FORCE                                               
Plantation High School Media Center ·  6901 NW 16th St, Plantation, FL 33313
 REGULAR MEETING 7:00 P.M. – 9:00 P.M.
Policy Subcommittee 6:30 p.m.

  1. Call to order
  2. Introductions
  3. Approve Minutes – March and April
  4. 4/12/16 Facilities Workshop
  5. 4/19/16 Workshop
    1. (SMART update/Policy 7003/Cafeteria analysis/Disparity Study)
  6. 5/3/16 Board Meeting items J1 through J-13 explanations; EE-2 Jacobs MAPPs $40k; JJ items
  7. Procurement/QSEC Update
    1. Evaluation scoresheet presentation – Procurement
    2. Policy 7003/7003.1
      1. 4/12/16 Board does not want to reduce public participation on QSEC
    3. 4/25/16 – Update from joint FTF Policy Subcommittee/Procurement meeting
    4. QSEC Meeting Dates – Need master calendar/communication plan from Procurement
  8. Maintenance (PPO) – see CAFR for budget to actual (p. 10 and 11)
    1. Audit committee update from 4/28/16—staff misinterpreted the question
  9. CM at Risk Contract
    1. Audit Committee update – McGladrey Review vs Miami-Dade/ special meeting TBA
    2. Upcoming use of CM at Risk Contract – Blanche Ely, Northeast, Stranahan
  10. Capital Budget/Needs Assessment/Cost Controls
    1. Request for $15.9 million additional funding for Cypress Bay, Falcon Cove, and Flanagan portable replacements (57% increase)
    2. Needs assessment data Sept 2014 vs current; DEFP budget and scope vs needs assessment data
    3. e-Builder Overview
  11. Old/Other Business
    1. IAQ – Request Bob Krickovich attend June meeting. Need to resolve mold/lead paint complaints
    2. Final Quarterly Update from URS
    3. Request to district: Comparison between program manager costs and staff–did the district save time and money by outsourcing Facilities? Part of any decision making process is evaluating the outcome of the decision and incorporating feedback into future plans
    4. Plantation HS portable issue (wiring)referred to TAC – update needed
    5. Bond Oversight Committee Update (see BOC website for agendas and minutes)
    6. $100K School Choice Enhancement – process, procedures – files added to FTF website – District?
    7. Nominating Committee – Update
    8. FTF Concerns – June 2014; Goals 2015-16 – Compile to Chief Facilities Officer – see OneNote
    9. Inspector General – one of the only 2011 Grand Jury Report recommendations not implemented—WHY?
    10. Any other business
    11. 2015-16 Tentative Meeting Dates/Locations (unless otherwise notified)  Plantation High School Media Center Jun. 2; need to set dates for any special meetings


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