11/3/16 Agenda

BCPS FACILITIES TASK FORCE                                                ftf.browardschools.info

Thursday, November 3, 2016
Plantation High School Media Center ·  6901 NW 16th St, Plantation, FL 33313
 REGULAR MEETING 7:00 P.M. – 9:00 P.M.
Policy Subcommittee 6:30 p.m.

Due to Hurricane Matthew we did not have a meeting in October. Please review the agenda for discussion items, including the following:


  • Procurement process concern – athletic track procurement process inconsistencies. We received a letter outlining inconsistencies in the application of of the prequalification process, licensing, definition of construction, and the competitive bid process. The letter shows that the issue began in 2015 under former director Ruby Crenshaw and continues under current director Mary Coker.
  • QSEC – Process/Procedure Concerns – incl. Evaluation criteria, scoring, instructions, designees. We will discuss continued deficiencies in RFQ evaluation criteria. 
  • Maintenance (PPO) work order backlog; Safety Work Order listing. In reviewing facilities documents for the recent Plantation Middle QSEC meeting, I discovered a number of safety work orders for missing smoke detectors. Upon further inspection it would seem a number of other schools are missing smoke detectors, including a number of elementary schools, Stranahan, Northeast, Stoneman Douglas, and even Cypress Bay. This furthers our ongoing conversation into exactly what dollars are tied up in the maintenance budget, and now–who is responsible for resolving open work orders? So far I’ve seen work orders dating back to 1999.
  • 2015-16 Annual Safety Inspection Report – (JJ-1 from 6/21/16) responsibility for follow up and resolution; Serious Life Safety Hazards; FS 1013.12 Casualty, safety, sanitation, and fire safety standards and inspection of property  #3 lead to a review of the recent safety inspection report. where the absence of smoke detectors at Plantation Middle has been noted 3 times–4 times at Stranahan. We will getting to the bottom of who is ultimately responsible. Per fs 1013.12 it appears the district’s fire chief should be reporting deficiencies to the State Fire Marshall. We will confirming whether this has in fact occurred. As one of the architects noted last week–smoke detectors are to protect the inhabitants, fire sprinklers are to protect the content. 
  • COMPASS replacement – status of CMMS RFI; (5/24/16 mtg), Policy 3320 Technology rules, FS 282.0041, stakeholder input (incl TAC), adherence to Sunshine Law, IBM mainframe support deadline and options/software support, 2014 IT Technology Plan; 2013 Technology Plan. Thanks to the public records request for the 5/24/16 procurement meeting, we now have more clarity into the potential motivation behind staff going from an RFI to evaluations to attempting to negotiate with two vendors. Some of the highlights of the recording include the Purchasing Agent IV clearly outlining their options, determining from the group that none of the vendors offered the right product, and identifying the critical question to be asked and decision to be made regarding the IBM mainframe on which COMPASS operates. So why five months later is the question still unanswered? Interestingly enough, if IBM will no longer maintain the mainframe after December, then why did the district renew the operating software license through next June?
  • BTU Collective Bargaining Agreement –  Article VII – Health & Safety (need to review for compliance). This section provides for the protection of teachers from unsafe and/or hazardous conditions like mold, and provides recourse for conditions that are not addressed.



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