Monthly Archives: June 2016

Facilities Task Force Meeting Thursday, July 21, 2016

Plantation High School Media Center ·  6901 NW 16th St, Plantation, FL 33313
REGULAR MEETING 7:00 P.M. – 9:00 P.M.


1. DEFP (docs sent via email) – Jeff Whitney, Capital Budget 
Update from 6/21/16 Workshop;
DEFP Hearing #1 is 7/26/16, 5:30 p.m.
2. QSEC scoring rubric for design services and calendar – Mary Coker, Procurement
(docs sent via email)
August 3, 2016 9:00 am RFQ# 16-175C Pompano Beach (MS)
August 4, 2016 9:00 am RFQ# 16-177C Sea Castle (ES)
August 10, 2016 9:00 am RFQ# 16-182C Fairway (ES)
August 24, 2016 9:00 am RFQ# 16-194C (CMAR) Northeast (SHS) J. Perez
August 25, 2016 9:00 am RFQ# 16-192C (CMAR) Blanche Ely (SHS) N. Lynch Walsh
August 29, 2016 9:00 am RFQ# 16-206C (CMAR) Stranahan (SHS) M. Decker
August 30, 2016 9:00 am RFQ# 16-186C Atlantic West (ES)
3. Project Updates
a) Park Trails/Heron Heights modulars/portables
b) 24 modular classroom addition timeline status
c) Boyd Anderson media center timeline
d) Stranahan, Blanche Ely, Northeast timelines
4. CM at Risk RFQ and Agreement – Steve Ludwinski, Heery Int’l
From 6/28/16 Stranahan Completed Executed Copy
a) Plan for MWBE scoring for different CMAR projects; discussion should include how scoring will address Disparity Study recommendations – Mary Coker
b) procedures as they relate to the process prescribed by FS 287.055
c) General conditions – lump sum vs reimbursable expenses (Why weren’t McGladrey/Chief Auditor recommendations adopted)
5. Public records request update
6. Any other business
7. 2016-17 Meeting Dates
Aug 4, 2016, Sep 1, Oct 6, Nov 3, Dec 1,
Jan 12, 2017, Feb 2, Mar 2, Apr 6, May 4, Jun 1

6/27/16 and Upcoming Facilities Task Force Meetings

Unless otherwise notified, all meetings held at
Plantation High School Media Center ·  6901 NW 16th St, Plantation, FL 33313
REGULAR MEETING 7:00 P.M. – 9:00 P.M.

  1. Call to order
  2. Introductions
  3. Approve Minutes – FTF Minutes_060216_Draft
  4. Old Business
    • Nominating Committee update
    • Maintenance (PPO) see CAFR for budget to actual (p. 10 and 11) – 2016-17 Audit Plan
    • Capital Budget/Needs Assessment/Cost Controls
      • 2014-15 pre-bond DEFP project update – list needs to include ALL projects
      • Request for $15.9 million additional funding for Cypress Bay, Falcon Cove, and Flanagan portable replacements (57% increase)
      • Validation of project prioritization (how did schools with roof priorities of 1 fall behind schools with lower priority roofs—ex Plantation HS vs. Piper and Cypress Bay—see handout and email to School Board)
      • Request to district: Comparison between program manager costs and staff–did the district save time and money by outsourcing Facilities? Part of any decision making process is evaluating the outcome of the decision and incorporating feedback into future plans
      • Plantation HS portable issue (wiring)referred to TAC – update needed
      • $100K School Choice Enhancement – process, procedures – files added to FTF website – District?
      • FTF Concerns – June 2014; Goals 2015-16 – Compile to Chief Facilities Officer – see OneNote
  5. New Business
    • CM at Risk Contract   Miami Dade vs Broward CMAR procedures
      • Provided to Audit Committee the day before the 6/16 meeting—special meeting TBA
      • Policy 7003/7003.1  Recommendations – Matrix
        • Comparison of FTF/QSEC to procurement staff recommendations
        • Board feedback to staff – automation of prequalification process; less vague language
        • Examination of procedures from Miami Dade for Architects/Engineersand CM@Risk
          • Need to standardize and streamline current process following laws and best practices
          • FTF participation on QSEC for July and August, prequalification
      • Disparity Study Findings and MWBE Participation
        • RFQ/RFP Scoring implications for MWBE for services subject to 287.055 – ex. Design Services, Design Build, CM@Risk)
        • DEFP – Update from 6/21/16 Workshop; DEFP Hearing #1 is 7/26/16

2016 – 17 Tentative Meeting Dates/Locations (unless otherwise notified) 
Plantation High School Media Center: July 21 – DEFP Review
Aug, Sep, Nov, Dec, Jan, Feb, Mar, Apr, May, Jun – TBA