Monthly Archives: April 2016

4/12/16 School Board Workshop Update

1. District’s program managers (hired consultants) recommend including CM at Risk as one of the delivery methods to be used for capital projects.
2. Bond project budget estimates from the Jacobs needs assessments are too low in part to the difference between estimated inflation and actual inflation.
3. Cafeteria and budget discussion postponed until 4/19/16 following the regular board meeting.
4. Public oversight to remain on the selection committee deciding which contractors to hire (QSEC). Board established advisory group, the Facilities Task Force to participate in the revising of QSEC policy.


4/7/16 Agenda

See Facilities OneNote for additional supporting documents

April 7, 2016
Plantation High School Media Center ·  6901 NW 16th St, Plantation, FL 33313
REGULAR MEETING 7:00 P.M. – 9:00 P.M.
Policy Subcommittee 6:30 p.m.

  1. Call to order
  2. Introductions
  3. Approve Minutes – 03/03/16
  4. 4/12/16 Facilities Workshop (SMART update/Policy 7003/Cafeteria analysis/Disparity Study)
  5. Procurement/QSEC Update
    1. Procurement Director Mary Coker/Manager, Strategic Sourcing Vanessa Lauchaire
    2. Meeting Dates – Need master calendar/communication plan
    3. Rejection of all bids – Blanche Ely, Northeast, and Stranahan
    4. 4/5 Coral Springs feedback; 4/6 meeting cancelled
    5. Policy 7003/7003.1 – FTF Final Presentation before 4/12/16 workshop
  6. Maintenance (PPO) – see CAFR for budget to actual (p. 10 and 11)
    1. Audit committee requested same information from staff, next meeting 4/28/16
  7. Old/Other Business
    1. Request Final Quarterly Update from URS
    2. Request to district: Comparison between program manager costs and staff–did the district save time and money by outsourcing Facilities? Part of any decision making process is evaluating the outcome of the decision and incorporating feedback into future plans
    3. Plantation HS portable issue (wiring)referred to TAC
    4. Bond Oversight Committee Update (see BOC website for agendas and minutes)
    5. $100K School Choice Enhancement – process, procedures – files added to website
    6. Nominating Committee – Update
    7. FTF Concerns – June 2014; Goals 2015-16 – Compile to Chief Facilities Officer – see OneNote
    8. Inspector General – research
    9. District toner cartridge spending—referred to Office of the Chief Auditor
    10. Any other business

 2015-16 Tentative Meeting Dates/Locations (unless otherwise notified) 

Plantation High School Media Center May 5, Jun. 2