Monthly Archives: February 2016

Policy Subcommittee Meeting

The Facilities Task Force Policy Subcommittee will be meeting Monday, February 29th from 3 to 7 p.m. in the Plantation HS Media Center to finalize its report on Policies 7003 and 7003.1. The report will be presented to the Facilities Task Force at the March meeting.

February 4th Meeting

NEW: OneNote online documents available by clicking HERE

February 4, 2016
Plantation High School Media Center ·  6901 NW 16th St, Plantation, FL 33313

REGULAR MEETING 7:00 P.M. – 9:00 P.M.
Policy Subcommittee 6:30 p.m.

  1. Call to order
  2. Introductions
  3. Approve January 2016 Minutes
  4. Procurement/QSEC
    1. Meeting Dates (spreadsheet); Architect RFQs to be rescheduled; 2/09/16 RFQs See J1/J2
    2. Procurement issues (see emails to/from Chief Strategy & Operations Officer Maurice Woods)
      1. Sunshine law/state statute/scheduling/staffing/ program manager’s role in planning
    3. Compare needs assessment to budget scope when reviewing RFPs/RFQs
    4. Policy revisions
  5. Similarities between Houston and Broward bond program issues and what is the district currently doing to avoid the same fate as HISD ($211 M funding shortfall)
    1. HISD Construction Bond Audit; Exhibit A; Exhibit B. Inflation not the driving force behind cost increase. Concluded ineffective CMAR process, cost creep, and inadequate cost controls were major factors
  6. Program Managers
    1. URS 1/21/15 Contract; Request Final Quarterly Update
    2. Request to district: Comparison between program manager costs and staff–did the district save time and money by outsourcing Facilities? Part of any decision making process is evaluating the outcome of the decision and incorporating feedback into future plans
    3. Heery contract – scope of services
  7. Maintenance (PPO) – see CAFR for budget to actual (p. 10 and 11)
  8. Old/Other Business
    1. Portable Demolition Schedule – see updated Tentative Portable Demolition Schedule
    2. Bond Oversight Committee Update (see BOC website for agendas and minutes)
    3. Cafeteria analysis – update
    4. $100K School Choice Enhancement – process, procedures
    5. SB Policy #1341 – Facilities for Non-School Purposes
    6. Nominating Committee – need to form committee
    7. Audit Committee Update – status of accounts payable issue/requests for 2016-17 audit plan
    8. March Meeting – Construction delivery methods: Request Heery provide overview
    9. FTF Concerns – June 2014; Goals 2015-16 – Compile to Chief Facilities Officer
    10. Inspector General – research
    11. Any other business

 2015-16 Tentative Meeting Dates/Locations (unless otherwise notified) 

Plantation High School Media Center Mar. 3, Apr.7, May 5, Jun. 2