Monthly Archives: December 2015

12/3/15 Meeting Agenda

December 3, 2015
Plantation High School Media Center
6901 NW 16th St, Plantation, FL 33313

REGULAR MEETING 7:00 P.M. – 9:00 P.M.
Policy Subcommittee 6:30 p.m.

  1. Call to order
  2. Introductions
  3. Approve FTF Minutes_110515
  4. Subcommittee Report – Policy 7003/7003.1/went to QSEC 11/18/15, next 12/16/15, final FTF 1/7/16
  5. Bond Oversight Committee – Next Meeting?
  6. DEFP Update – Cafeteria Analysis Workshop (12/15/15)
    1. 9/8 – Final Hearing Handout (Cafeteria/Stem Lab); Renovation Projects by School – Cafeteria summary (1)
  7. Program Manager Selection/Project Lists/Facilities Department
    1. Program Manager – ETA on next RFP
    2. Heery project list mostly 1st year bond; See Oct for URS list, URS contract ends January
    3. Staff additions: 12/8/15 G3 (Mgr Architectural Engineering and Mgr Construction); Org Chart
  8. Houston Independent School District Internal Audits
    1. The BCPS School Board ultimately voted 5 to 3 to approve Leo Bobadilla following Runcie’s assurances that there was no audit: Video denial of audit; Runcie’s 11/14/15 Sun Sentinel editorial
    2. HISD Office of Internal Audit reports:
      1. Construction Bond AuditReleased the day after Broward school board approved Bobadilla as new Facilities chief (10/21/15). Exhibit A; Exhibit B. Inflation not the driving force behind cost increase. Concluded ineffective CMAR process, cost creep, and inadequate cost controls were major factors
      2. Job Order Contracting – Implementation and Execution (9/4/15)
      3. Job Order Contracting – Design and Selection Process (3/10/15)
  1. Design-Build Projects
    1. Stranahan and Northeast Pre-Bidders Conferences held 11/18 and 11/19
      1. Stranahan Pre-Bid – Potential proposers raised a number of concerns, most notably the lack of time available for questions, cost analysis, site visits. Requested as-builts for review. Compared process to CM-at-Risk.
    2. 12/8/15 Board Item J-1 – Proposed revisions to RFPs
  • Parkland modular playground removal cost estimate
  1. Change Orders: See 12/8/15 Board Agenda for complete list. JJ-7. Change Order #1 – Flamingo Elementary School – Advanced Roofing, Inc. – Roof Replacement Building 1, Section A – Project No. P.001620(Supporting Docs)
  2. GOALS – Update
  3. Old business
    1. Chief of Staff Jeff Moquin to provide updates on legal opinion on whether district is able to break contract with mgt company for association fees related to land adjacent to West Broward High School
    2. Right management invoice – payment confirmed at last meeting, referred to Audit Committee
  4. Other business: Audit Committee update – Architects Errors & Omissions; District media center standards; ESE elopement plan; ROCS removal costs; Policy 1.7 training
    1. ADDED ITEM: State Attorney Memo on Blanche Ely Demolition

2015-16 Tentative Meeting Dates/Locations (unless otherwise notified) 

Plantation High School Media Center Jan. 7, Feb. 4, Mar. 3, Apr.7, May 5, Jun. 2