Category Archives: Facilities Task Force General Information

IMG_2822Please see FTF Agenda_040617 for supporting documentation.

This month we welcome the district’s Environmental Health & Safety team to discuss improvements being made to processes related to the health and safety of students, teachers, and staff–such as Indoor Air Quality (IAQ).

One of the challenges faced by Environmental Health & Safety is that both their department–which is responsible for identifying health and safety issues and prescribing the remedy for such issues–reports to the same chief executive (Facilities Chief Leo Bobadilla) as do the departments responsible for executing the remedy–PPO and/or some combination of the program managers and facilities staff. This lack of separation of duties between the departments creates a situation where one person–Leo Bobadilla–is responsible for ensuring health and safety issues are identified and resolved.  Is it possible to hold oneself accountable for not resolving issues in a timely manner?

This month’s agenda includes a link to BTU’s mold survey results. Over 700 teachers responded to the survey. We’ll look at whether schools today are reporting the same issues reported in the 2002 Grand Jury report, especially those management claimed were resolved in the 2012 Internal Audit followup report.

 

3/2/17 Meeting Agenda

Since our last meeting risk assessment and cost estimates related to the capital bond program became available. This month we’ll dedicate our entire meeting to breaking down how cost and program controls consultant Atkins Global arrived at their approximately 25% program risk assessment, why the costs at some schools are estimated to have almost doubled (Nova increased $19M), while others decreased (Deerfield Beach ES decreased more than $1.2M), needs assessment vs scope validation at sample schools, and capital budget implcations.

Please see FTF Agenda_030217 for additional information.

What is Monte Carlo Simulation?

Monte Carlo Analysis: Steps

June 2, 2016 Meeting

OneNote Documents

BCPS FACILITIES TASK FORCE                                               
Plantation High School Media Center ·  6901 NW 16th St, Plantation, FL 33313
REGULAR MEETING 7:00 P.M. – 9:00 P.M.
Policy Subcommittee 6:30 p.m.

  1. Call to order
  2. Introductions
  3. Approve Minutes – May 2016
  4. Old business
    1. Nominating Committee update
    2. Maintenance (PPO) see CAFR for budget to actual (p. 10 and 11) – 6/16 audit committee
    3. CM at Risk Contract
      1. Audit Committee update – McGladrey Review vs Miami-Dade/ special meeting TBA
      2. Upcoming use of CM at Risk Contract – Blanche Ely, Northeast, Stranahan
    4. Request to district: Comparison between program manager costs and staff–did the district save time and money by outsourcing Facilities? Part of any decision making process is evaluating the outcome of the decision and incorporating feedback into future plans
    5. Plantation HS portable issue (wiring)referred to TAC – update needed
    6. $100K School Choice Enhancement – process, procedures – files added to FTF website – District?
    7. FTF Concerns – June 2014; Goals 2015-16 – Compile to Chief Facilities Officer – see OneNote
  5. Indoor Air Quality (IAQ) Mold and lead paint issues – Bob Krickovich
  6. Bond Oversight Committee Update (see BOC website for agendas and minutes)
  7. QSEC Dates – Designees needed (See OneNote for Dates)
    1. June and July dates from Heery – Need designees
    2. Need prequalification meeting designees
  8. 2016-17 Proposed Organizational Chart
    1. Executive Director, Facilities and PPO (Exhibit 2, pg. 9)
    2. Procurement positions (Exhibit 2, pg. 17)
  9. Capital Budget/Needs Assessment/Cost Controls
    1. 2014-15 pre-bond DEFP project update
    2. Request for $15.9 million additional funding for Cypress Bay, Falcon Cove, and Flanagan portable replacements (57% increase)
    3. Validation of project prioritization (how did schools with roof priorities of 1 fall behind schools with lower priority roofs—ex Plantation HS vs. Piper and Cypress Bay—see handout and email to School Board)
  10. Other Discussions
    1. Facilities Task Force member resignation letter
    2. Board Item B-1 from 5/17/16: Board Member’s Request to Draft a Policy Regarding a Mechanism to Provide Inspector General Services
    3. Any other business

2015-16 Tentative Meeting Dates/Locations (unless otherwise notified) 

Plantation High School Media Center: July and Special meeting dates TBA

May 5, 2016 Meeting Agenda

OneNote Documents

BCPS FACILITIES TASK FORCE                                               
Plantation High School Media Center ·  6901 NW 16th St, Plantation, FL 33313
 REGULAR MEETING 7:00 P.M. – 9:00 P.M.
Policy Subcommittee 6:30 p.m.

  1. Call to order
  2. Introductions
  3. Approve Minutes – March and April
  4. 4/12/16 Facilities Workshop
  5. 4/19/16 Workshop
    1. (SMART update/Policy 7003/Cafeteria analysis/Disparity Study)
  6. 5/3/16 Board Meeting items J1 through J-13 explanations; EE-2 Jacobs MAPPs $40k; JJ items
  7. Procurement/QSEC Update
    1. Evaluation scoresheet presentation – Procurement
    2. Policy 7003/7003.1
      1. 4/12/16 Board does not want to reduce public participation on QSEC
    3. 4/25/16 – Update from joint FTF Policy Subcommittee/Procurement meeting
    4. QSEC Meeting Dates – Need master calendar/communication plan from Procurement
  8. Maintenance (PPO) – see CAFR for budget to actual (p. 10 and 11)
    1. Audit committee update from 4/28/16—staff misinterpreted the question
  9. CM at Risk Contract
    1. Audit Committee update – McGladrey Review vs Miami-Dade/ special meeting TBA
    2. Upcoming use of CM at Risk Contract – Blanche Ely, Northeast, Stranahan
  10. Capital Budget/Needs Assessment/Cost Controls
    1. Request for $15.9 million additional funding for Cypress Bay, Falcon Cove, and Flanagan portable replacements (57% increase)
    2. Needs assessment data Sept 2014 vs current; DEFP budget and scope vs needs assessment data
    3. e-Builder Overview
  11. Old/Other Business
    1. IAQ – Request Bob Krickovich attend June meeting. Need to resolve mold/lead paint complaints
    2. Final Quarterly Update from URS
    3. Request to district: Comparison between program manager costs and staff–did the district save time and money by outsourcing Facilities? Part of any decision making process is evaluating the outcome of the decision and incorporating feedback into future plans
    4. Plantation HS portable issue (wiring)referred to TAC – update needed
    5. Bond Oversight Committee Update (see BOC website for agendas and minutes)
    6. $100K School Choice Enhancement – process, procedures – files added to FTF website – District?
    7. Nominating Committee – Update
    8. FTF Concerns – June 2014; Goals 2015-16 – Compile to Chief Facilities Officer – see OneNote
    9. Inspector General – one of the only 2011 Grand Jury Report recommendations not implemented—WHY?
    10. Any other business
    11. 2015-16 Tentative Meeting Dates/Locations (unless otherwise notified)  Plantation High School Media Center Jun. 2; need to set dates for any special meetings

     

12/3/15 Meeting Agenda

AGENDA
December 3, 2015
Plantation High School Media Center
6901 NW 16th St, Plantation, FL 33313

REGULAR MEETING 7:00 P.M. – 9:00 P.M.
Policy Subcommittee 6:30 p.m.

  1. Call to order
  2. Introductions
  3. Approve FTF Minutes_110515
  4. Subcommittee Report – Policy 7003/7003.1/went to QSEC 11/18/15, next 12/16/15, final FTF 1/7/16
  5. Bond Oversight Committee – Next Meeting?
  6. DEFP Update – Cafeteria Analysis Workshop (12/15/15)
    1. 9/8 – Final Hearing Handout (Cafeteria/Stem Lab); Renovation Projects by School – Cafeteria summary (1)
  7. Program Manager Selection/Project Lists/Facilities Department
    1. Program Manager – ETA on next RFP
    2. Heery project list mostly 1st year bond; See Oct for URS list, URS contract ends January
    3. Staff additions: 12/8/15 G3 (Mgr Architectural Engineering and Mgr Construction); Org Chart
  8. Houston Independent School District Internal Audits
    1. The BCPS School Board ultimately voted 5 to 3 to approve Leo Bobadilla following Runcie’s assurances that there was no audit: Video denial of audit; Runcie’s 11/14/15 Sun Sentinel editorial
    2. HISD Office of Internal Audit reports:
      1. Construction Bond AuditReleased the day after Broward school board approved Bobadilla as new Facilities chief (10/21/15). Exhibit A; Exhibit B. Inflation not the driving force behind cost increase. Concluded ineffective CMAR process, cost creep, and inadequate cost controls were major factors
      2. Job Order Contracting – Implementation and Execution (9/4/15)
      3. Job Order Contracting – Design and Selection Process (3/10/15)
  1. Design-Build Projects
    1. Stranahan and Northeast Pre-Bidders Conferences held 11/18 and 11/19
      1. Stranahan Pre-Bid – Potential proposers raised a number of concerns, most notably the lack of time available for questions, cost analysis, site visits. Requested as-builts for review. Compared process to CM-at-Risk.
    2. 12/8/15 Board Item J-1 – Proposed revisions to RFPs
  • Parkland modular playground removal cost estimate
  1. Change Orders: See 12/8/15 Board Agenda for complete list. JJ-7. Change Order #1 – Flamingo Elementary School – Advanced Roofing, Inc. – Roof Replacement Building 1, Section A – Project No. P.001620(Supporting Docs)
  2. GOALS – Update
  3. Old business
    1. Chief of Staff Jeff Moquin to provide updates on legal opinion on whether district is able to break contract with mgt company for association fees related to land adjacent to West Broward High School
    2. Right management invoice – payment confirmed at last meeting, referred to Audit Committee
  4. Other business: Audit Committee update – Architects Errors & Omissions; District media center standards; ESE elopement plan; ROCS removal costs; Policy 1.7 training
    1. ADDED ITEM: State Attorney Memo on Blanche Ely Demolition

2015-16 Tentative Meeting Dates/Locations (unless otherwise notified) 

Plantation High School Media Center Jan. 7, Feb. 4, Mar. 3, Apr.7, May 5, Jun. 2

FTF Agenda – 11/5/15

This week’s agenda items include an update on Policy 7003/7003.1, concerns related to the design build projects approved at Tuesday’s board meeting, and the hiring of former Houston Independent School District Chief Operating Officer Leo Bobadilla as the new BCPS Chief Facilities Officer. Click FTF Agenda_110515 for the complete agenda.

Our meeting is at 7 p.m. at Plantation High’s media center. For a complete list of meeting dates, see 2015-16 Meeting Dates. Minutes and audio of past meetings available  by going to meetings tab and selecting the year and month of interest.

Photo of Runcie and Messier at July 15 meeting at Stranahan

Special Meeting – 7/16/15

The Facilities Task Force will hold a special meeting on July 16, 2015 at Ft. Lauderdale High School at 7 p.m. The meeting is currently scheduled to be held in the training room on the third floor of the Administration Building. The school’s address is 1600 NE 4th Ave, Fort Lauderdale, FL 33305.

AGENDA

The primary purpose of the meeting is to discuss the proposed 2015 – 2016 DEFP (district educational facilities plan) which is scheduled for its first public hearing before the school board on 7/21/15. Omar Shim from Capital Budget to attend.

Other topics for discussion will include the following:

Facilities Task Force History

http://articles.sun-sentinel.com/1998-08-13/news/9808130020_1_facilities-task-force-billion-school-construction-broward-school-board

Task Force Facing Internal Repairs

School Construction Watchdog Needs More Bite, Broward Board Members Say

Sun Sentinel August 13, 1998
|By BILL HIRSCHMAN Education Writer

A citizens’ group that is supposed to serve as a watchdog over the Broward School Board’s much-maligned construction program might resurface as a far more influential group reporting directly to the board.

Eleven years ago, the Facilities Task Force was the taxpayer’s watchdog over Broward’s $1.4 billion school construction program and was consulted about which schools should be built first. Continue reading