Category Archives: Uncategorized

10/5/17 Agenda

Our September meeting was cancelled due to Hurricane Irma.

Click HERE for the 10/5/17 agenda.

Click HERE for the minutes from 8/3/17

 

 

8/3/17 Agenda

Click here for the 8/3/17 agenda.

Click link below to download minutes to be approved and additional meeting documents

FTF 8.3.20147

6/8/17 Agenda

  1. Call to order
  2. Introductions
  3. Approve Minutes – April 2017
  4. Follow Up Items
    1. 2014-15 pre-bond DEFP projects – Update (not tracked in ebuilder)
    2. Single point of entry – report – to the board in May?
  5. New Business

Election of officers for 2017-2018 school year

Policy 7012 review

QSEC Process

Revisit June 2016 discussion of Miami Dade vs Broward evaluation criteria/scoring and shortlisting

F.S. 287.055 (4)(a) and (4)(b) provisions regarding competitive selection

SMART Program

Project timelines (BOC report/RFQs) – Design team/CMAR selected almost concurrently, but timeline suggests CMAR hired post design

Design timelines and impact on start of construction – generic vs project-specific timeframes assigned

Current status of selected projects

Status of Northeast HS as Completion of Design was due February 2017 (page 17 of RFP 16-166c)

Stranahan Completion of Design was due February 2017 (page 17 of RFP 16-167c)

Blanche Ely Completion of Design was due February 2017 (page 17 of RFP 16-165c)

Update – Nova High School and scope of project

Update – Gulfstream Academy – 6-8 portables leaking through the roof & floors along with a/c’s not working; 9 rooms flooded. Status of corrective measures

Funding process – As of 3/31/17 only year 1 GOB have been issued. When will the year 2 and 3 GOB be issued?

5/2/17 Board meeting item JJ-7: Amendment of Program Manager – Owner’s Representative Services Agreement – Heery International, Inc. – RFQ No. 15-115C (Supporting Docs)

Original procedure manual submitted by Heery to district

Revised SOP was due 4/30/17 per RSM evaluation – current status

HB 7069 – update

Charter Review Commission Governance Subcommittee Public Hearing – June 22, 2017, 6 – 8 p.m.

6. Committee Updates

  1. Audit
    1. 03/23/17 meeting: Current Status Review of the Auditor General’s Report No. 2016-180 – Broward County District School Board – Financial and Operational Audit for Fiscal Year Ended June 30, 2015 (Annual Facility Inspections, p. 31 and 32)
    2. 05/11/17 meeting: Audit of Asphalt Paving and Athletic Track Maintenance, Resurfacing and Striping Contracts for the Period from October 1, 2010 through February 9, 2017
  2. Bond Oversight Committee 5/22/17 meeting: 3/31/17 BOC Reports; Tax Watch Review

7. Tentative Meeting Dates for the 2017 – 2018 School Year: 7, Oct. 5, Nov 2, Dec 7, Jan. 11, Feb 1, Mar 1, April 5, May 3, June 7

8.Other Discussions

5/4/17 Agenda

ADDEDRSM Quarterly PM Evaluation – March 2017050317 Response from S Meloni regarding RSM report

Please see FTF Agenda_050417 for additional details.

This month we will elect officers for the 2017-18 school year. We will also look at the status and issues related to capital projects such as Nova HS and Gulfstream Academy.

Our most significant new business centers around 5/2/17 board item JJ-7, Amendment of Program Manager – Owner’s Representative Services Agreement – Heery International, Inc. – RFQ No. 15-115C (Supporting Docs). The timing of this request seems premature, given we don’t know the status our February request–which the board appeared to have acted upon–for an external performance evaluation of the two program managers.

In other words, it is curious staff would request fee changes on the basis that Heery has performed work outside the scope of the original agreement when it has yet to be verified that they performed all the work within the scope of the original agreement. Furthermore, the request raises the question of whether the items identified as being outside the scope are in fact outside the scope. While Heery has certainly taken on more volume in terms of the number of projects due to the absence of a second owner’s rep program manager, any claims of a percentage increase due to a change in scope should be reviewed and verified before any final action is taken.

We will attempt to compare Heery’s original fee schedule, scope, and org chart from 8/19/15 with the proposed changes.

IMG_2822Please see FTF Agenda_040617 for supporting documentation.

This month we welcome the district’s Environmental Health & Safety team to discuss improvements being made to processes related to the health and safety of students, teachers, and staff–such as Indoor Air Quality (IAQ).

One of the challenges faced by Environmental Health & Safety is that both their department–which is responsible for identifying health and safety issues and prescribing the remedy for such issues–reports to the same chief executive (Facilities Chief Leo Bobadilla) as do the departments responsible for executing the remedy–PPO and/or some combination of the program managers and facilities staff. This lack of separation of duties between the departments creates a situation where one person–Leo Bobadilla–is responsible for ensuring health and safety issues are identified and resolved.  Is it possible to hold oneself accountable for not resolving issues in a timely manner?

This month’s agenda includes a link to BTU’s mold survey results. Over 700 teachers responded to the survey. We’ll look at whether schools today are reporting the same issues reported in the 2002 Grand Jury report, especially those management claimed were resolved in the 2012 Internal Audit followup report.

 

2/2/17 Agenda

Please see the AGENDA for our 7 p.m., Thursday, February 2, 2017 meeting and review materials (see links in agenda) prior to the meeting. Of particular interest is the Atkins market condition letter–which states that projects currently in the design phase are approximately 25% above budget.

Please note we will be in the conference room on the right side of the media center (door on the right after the media desk).

This month we’ll be joined by Phil Gnacinski, Coordinator, Health and Safety from the Environmental Health and Safety Department.

 

December 1, 2016 Meeting

Happy Thanksgiving! The next meeting of the Facilities Task Force is Thursday, December 1st., at 7 pm in the Plantation HS media Center.

CLICK  ftf-agenda_120116 for the December 1st agenda. The agenda contains links to supplemental material.  Please review before the meeting.

11/3/16 Agenda

BCPS FACILITIES TASK FORCE                                                ftf.browardschools.info

AGENDA
Thursday, November 3, 2016
Plantation High School Media Center ·  6901 NW 16th St, Plantation, FL 33313
 REGULAR MEETING 7:00 P.M. – 9:00 P.M.
Policy Subcommittee 6:30 p.m.

Due to Hurricane Matthew we did not have a meeting in October. Please review the agenda for discussion items, including the following:

ftf-minutes_090116

  • Procurement process concern – athletic track procurement process inconsistencies. We received a letter outlining inconsistencies in the application of of the prequalification process, licensing, definition of construction, and the competitive bid process. The letter shows that the issue began in 2015 under former director Ruby Crenshaw and continues under current director Mary Coker.
  • QSEC – Process/Procedure Concerns – incl. Evaluation criteria, scoring, instructions, designees. We will discuss continued deficiencies in RFQ evaluation criteria. 
  • Maintenance (PPO) work order backlog; Safety Work Order listing. In reviewing facilities documents for the recent Plantation Middle QSEC meeting, I discovered a number of safety work orders for missing smoke detectors. Upon further inspection it would seem a number of other schools are missing smoke detectors, including a number of elementary schools, Stranahan, Northeast, Stoneman Douglas, and even Cypress Bay. This furthers our ongoing conversation into exactly what dollars are tied up in the maintenance budget, and now–who is responsible for resolving open work orders? So far I’ve seen work orders dating back to 1999.
  • 2015-16 Annual Safety Inspection Report – (JJ-1 from 6/21/16) responsibility for follow up and resolution; Serious Life Safety Hazards; FS 1013.12 Casualty, safety, sanitation, and fire safety standards and inspection of property  #3 lead to a review of the recent safety inspection report. where the absence of smoke detectors at Plantation Middle has been noted 3 times–4 times at Stranahan. We will getting to the bottom of who is ultimately responsible. Per fs 1013.12 it appears the district’s fire chief should be reporting deficiencies to the State Fire Marshall. We will confirming whether this has in fact occurred. As one of the architects noted last week–smoke detectors are to protect the inhabitants, fire sprinklers are to protect the content. 
  • COMPASS replacement – status of CMMS RFI; (5/24/16 mtg), Policy 3320 Technology rules, FS 282.0041, stakeholder input (incl TAC), adherence to Sunshine Law, IBM mainframe support deadline and options/software support, 2014 IT Technology Plan; 2013 Technology Plan. Thanks to the public records request for the 5/24/16 procurement meeting, we now have more clarity into the potential motivation behind staff going from an RFI to evaluations to attempting to negotiate with two vendors. Some of the highlights of the recording include the Purchasing Agent IV clearly outlining their options, determining from the group that none of the vendors offered the right product, and identifying the critical question to be asked and decision to be made regarding the IBM mainframe on which COMPASS operates. So why five months later is the question still unanswered? Interestingly enough, if IBM will no longer maintain the mainframe after December, then why did the district renew the operating software license through next June?
  • BTU Collective Bargaining Agreement –  Article VII – Health & Safety (need to review for compliance). This section provides for the protection of teachers from unsafe and/or hazardous conditions like mold, and provides recourse for conditions that are not addressed.

 

 

9/1/16 Agenda

BCPS FACILITIES TASK FORCE                                                ftf.browardschools.info

AGENDA
September 1, 2016
Plantation High School Media Center ·  6901 NW 16th St, Plantation, FL 33313
 REGULAR MEETING 7:00 P.M. – 9:00 P.M.
Policy Subcommittee 6:30 p.m.

 FTF Agenda_090116

  1. Call to order
  2. Introductions
  3. Approve Minutes –FTF Minutes_060216_Draft
  4. Old Business
    1. Plantation HS portable issue (wiring)referred to TAC – update needed
    2. $100K School Choice Enhancement – when and where will process and procedures be added to the district website
    3. 2014-15 pre-bond DEFP projects – requested report of ALL projects (need status)
    4. Single point of entry – update
  5. New Business
  6. Indoor Air Quality (IAQ) Mold and lead paint issues – where do we find reports/how do we resolve issues
    1. McFatter, Hollywood Central ES, Oakland Park ES
  7. Bond Oversight Committee Update (see BOC website for agendas and minutes)
  8. QSEC Dates – Designees needed

September 1, 2016 – 9:00 am RFQ# 16-187C Hawkes Bluff ES
September 2, 2016 – 9:00 am RFQ# 16-181C Hollywood Park ES
September 16, 2016 – 9:00 am RFQ# 17-069 Cypress Bay SHS
September 19, 2016 – 9:00 am RFQ# 16-199C Pasadena Lakes ES
September 21, 2016 – 9:00 am RFQ# 17-054C Whiddon-Rogers Education Center
September 23, 2016 – 9:00 am RFQ# 17-053C Plantation MS – NLW
September 26, 2016 – 9:00 am RFQ# 16-189C Lauderdale Manor Early Learning & Resource Ctr.
September 27, 2016 – 9:00 am RFQ# 16-196C Central Park ES – NLW
September 29, 2016 – 9:00 am RFQ# 16-198C Nova HS – Steve S?
September 30, 2016 – 9:00 am RFQ# 16-201C Attucks MS

  1. DEFP – Hearing II is 9/7/16 at 5:30 p.m.
  1. Program Manager – formal annual performance review/second owner rep for GOB program
  2. Update – CMAR selections (Northeast, Blanche Ely, Stranahan)
  3. Policy 7003/7003.1 – Goes for Board approval 9/7/16
  4. Board Item B-1 from 5/17/16: Board Member’s Request to Draft a Policy Regarding a Mechanism to Provide Inspector General Services; scheduled for 9/13/16 workshop
  5. Air Conditioning checklist/report – beginning of the school year status report
  6. Drainage issues – Blanche Ely, Plantation MS, district wide status
  1. Other Discussions
      1. Any other business

     

  2.  2015-16 Tentative Meeting Dates/Locations (unless otherwise notified) 
    Plantation High School Media Center: Oct 6, Nov 3, Dec 1,
    Jan 12, 2017, Feb 2, Mar 2, Apr 6, May 4, Jun 1.

FTF 8/4/16 Meeting Agenda

BCPS FACILITIES TASK FORCE 
AGENDA
August 4, 2016

Plantation High School Media Center, 6901 NW 16th St, Plantation, FL 33313
REGULAR MEETING 7:00 P.M. – 9:00 P.M.

1. Call to order
2. Introductions
3. New Business
a. August 2016 QSEC meeting dates, please confirm your availability. August 10, 2016 – 9:00 am RFQ# 16-182C Fairway (ES) August 30, 2016 – 9:00 am RFQ# 16-186C Atlantic West (ES)
b. Proposed DEFP – see attachments i. DEFP – Update from 7/26/2016 First Hearing ii. DEFP Hearing #2 is 9/16, 5:30 p.m.
c. Legislative Platform 8.9.16 Board Workshop i. Oppose using Capital Outlay Dollars for Charter schools
d. Item JJ from 8.2.16 Schoolboard meeting – Resolution with Kaufman Lynn
4. Other Discussions

2016 – 17 Tentative Meeting Dates/Locations (unless otherwise notified)
Plantation High School Media Center: Sep 1, Oct 6, Nov 3, Dec 1, Jan 12, 2017, Feb 2, Mar 2,  Apr 6, May 4, Jun 1.