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12/07/17 Agenda

Facilities Task Force meeting – Thursday, December 7, 2017
Plantation High School Media Center ·  6901 NW 16th St, Plantation, FL 33313
REGULAR MEETING 7:00 P.M. – 9:00 P.M.

Please click for the 12/7/17 Agenda – FTF Agenda 12.7.2017

Additional Materials:



11/2/17 Agenda

Facilities Task Force meeting – Thursday, November 2, 2017
Plantation High School Media Center ·  6901 NW 16th St, Plantation, FL 33313
REGULAR MEETING 7:00 P.M. – 9:00 P.M.

This month we will be joined by Chief Information Officer Tony Hunter to discuss IBM Maximo, the Compass work order system replacement. We will also be joined by Environmental Health & Safety Director Roger Riddlemoser to review the Indoor Air Quality (IAQ) process related to the IAQ Request Form and IAQ Response Protocol.  Please review the first EH&S Newsletter.

  • Don’t forget to complete the required ethics training 
    • If you have NEVER successfully completed the online training, click hereOn Line Committee Training (allow 45 minutes)
    • If you have successfully completed the online training in the past, you make take the 10 minute pre-test
  • Click HERE for the 11/2/17 agenda
  • Click HERE for the minutes from 10/5/17

10/5/17 Agenda

Our September meeting was cancelled due to Hurricane Irma.

Click HERE for the 10/5/17 agenda.

Click HERE for the minutes from 8/3/17



8/3/17 Agenda

Click here for the 8/3/17 agenda.

Click link below to download minutes to be approved and additional meeting documents

FTF 8.3.20147

6/8/17 Agenda

  1. Call to order
  2. Introductions
  3. Approve Minutes – April 2017
  4. Follow Up Items
    1. 2014-15 pre-bond DEFP projects – Update (not tracked in ebuilder)
    2. Single point of entry – report – to the board in May?
  5. New Business

Election of officers for 2017-2018 school year

Policy 7012 review

QSEC Process

Revisit June 2016 discussion of Miami Dade vs Broward evaluation criteria/scoring and shortlisting

F.S. 287.055 (4)(a) and (4)(b) provisions regarding competitive selection

SMART Program

Project timelines (BOC report/RFQs) – Design team/CMAR selected almost concurrently, but timeline suggests CMAR hired post design

Design timelines and impact on start of construction – generic vs project-specific timeframes assigned

Current status of selected projects

Status of Northeast HS as Completion of Design was due February 2017 (page 17 of RFP 16-166c)

Stranahan Completion of Design was due February 2017 (page 17 of RFP 16-167c)

Blanche Ely Completion of Design was due February 2017 (page 17 of RFP 16-165c)

Update – Nova High School and scope of project

Update – Gulfstream Academy – 6-8 portables leaking through the roof & floors along with a/c’s not working; 9 rooms flooded. Status of corrective measures

Funding process – As of 3/31/17 only year 1 GOB have been issued. When will the year 2 and 3 GOB be issued?

5/2/17 Board meeting item JJ-7: Amendment of Program Manager – Owner’s Representative Services Agreement – Heery International, Inc. – RFQ No. 15-115C (Supporting Docs)

Original procedure manual submitted by Heery to district

Revised SOP was due 4/30/17 per RSM evaluation – current status

HB 7069 – update

Charter Review Commission Governance Subcommittee Public Hearing – June 22, 2017, 6 – 8 p.m.

6. Committee Updates

  1. Audit
    1. 03/23/17 meeting: Current Status Review of the Auditor General’s Report No. 2016-180 – Broward County District School Board – Financial and Operational Audit for Fiscal Year Ended June 30, 2015 (Annual Facility Inspections, p. 31 and 32)
    2. 05/11/17 meeting: Audit of Asphalt Paving and Athletic Track Maintenance, Resurfacing and Striping Contracts for the Period from October 1, 2010 through February 9, 2017
  2. Bond Oversight Committee 5/22/17 meeting: 3/31/17 BOC Reports; Tax Watch Review

7. Tentative Meeting Dates for the 2017 – 2018 School Year: 7, Oct. 5, Nov 2, Dec 7, Jan. 11, Feb 1, Mar 1, April 5, May 3, June 7

8.Other Discussions

5/4/17 Agenda

ADDEDRSM Quarterly PM Evaluation – March 2017050317 Response from S Meloni regarding RSM report

Please see FTF Agenda_050417 for additional details.

This month we will elect officers for the 2017-18 school year. We will also look at the status and issues related to capital projects such as Nova HS and Gulfstream Academy.

Our most significant new business centers around 5/2/17 board item JJ-7, Amendment of Program Manager – Owner’s Representative Services Agreement – Heery International, Inc. – RFQ No. 15-115C (Supporting Docs). The timing of this request seems premature, given we don’t know the status our February request–which the board appeared to have acted upon–for an external performance evaluation of the two program managers.

In other words, it is curious staff would request fee changes on the basis that Heery has performed work outside the scope of the original agreement when it has yet to be verified that they performed all the work within the scope of the original agreement. Furthermore, the request raises the question of whether the items identified as being outside the scope are in fact outside the scope. While Heery has certainly taken on more volume in terms of the number of projects due to the absence of a second owner’s rep program manager, any claims of a percentage increase due to a change in scope should be reviewed and verified before any final action is taken.

We will attempt to compare Heery’s original fee schedule, scope, and org chart from 8/19/15 with the proposed changes.

IMG_2822Please see FTF Agenda_040617 for supporting documentation.

This month we welcome the district’s Environmental Health & Safety team to discuss improvements being made to processes related to the health and safety of students, teachers, and staff–such as Indoor Air Quality (IAQ).

One of the challenges faced by Environmental Health & Safety is that both their department–which is responsible for identifying health and safety issues and prescribing the remedy for such issues–reports to the same chief executive (Facilities Chief Leo Bobadilla) as do the departments responsible for executing the remedy–PPO and/or some combination of the program managers and facilities staff. This lack of separation of duties between the departments creates a situation where one person–Leo Bobadilla–is responsible for ensuring health and safety issues are identified and resolved.  Is it possible to hold oneself accountable for not resolving issues in a timely manner?

This month’s agenda includes a link to BTU’s mold survey results. Over 700 teachers responded to the survey. We’ll look at whether schools today are reporting the same issues reported in the 2002 Grand Jury report, especially those management claimed were resolved in the 2012 Internal Audit followup report.


3/2/17 Meeting Agenda

Since our last meeting risk assessment and cost estimates related to the capital bond program became available. This month we’ll dedicate our entire meeting to breaking down how cost and program controls consultant Atkins Global arrived at their approximately 25% program risk assessment, why the costs at some schools are estimated to have almost doubled (Nova increased $19M), while others decreased (Deerfield Beach ES decreased more than $1.2M), needs assessment vs scope validation at sample schools, and capital budget implcations.

Please see FTF Agenda_030217 for additional information.

What is Monte Carlo Simulation?

Monte Carlo Analysis: Steps

2/2/17 Agenda

Please see the AGENDA for our 7 p.m., Thursday, February 2, 2017 meeting and review materials (see links in agenda) prior to the meeting. Of particular interest is the Atkins market condition letter–which states that projects currently in the design phase are approximately 25% above budget.

Please note we will be in the conference room on the right side of the media center (door on the right after the media desk).

This month we’ll be joined by Phil Gnacinski, Coordinator, Health and Safety from the Environmental Health and Safety Department.


December 1, 2016 Meeting

Happy Thanksgiving! The next meeting of the Facilities Task Force is Thursday, December 1st., at 7 pm in the Plantation HS media Center.

CLICK  ftf-agenda_120116 for the December 1st agenda. The agenda contains links to supplemental material.  Please review before the meeting.